Discord guild management
Your guild already lives in Discord — but every event night still costs an officer hours of posting, pinging, counting heads, and copy-pasting the same information. Guild Vault pairs a web command center with a Discord bot that does that work automatically, so the people running the guild get to play too.
Schedule an event once and the bot posts the RSVP embed, sends the reminders, nudges members who have not answered, scans your voice channels for attendance, and posts the summary to your officer channel. Announcements, lineups, loot awards, DKP questions, tournament brackets, and even official game patch notes flow into the right channels on their own.
Guild Vault focuses on the repetitive work guild leaders do every week: scheduling, attendance, roster upkeep, loot records, applications, Discord posts, and follow-up reporting.
What the bot posts
Every one of these posts happens without an officer typing anything. Schedule on the web once — the bot handles the rest, keeps it updated, and reports back.
Posted when you schedule — updates itself as RSVPs and teams change
Guild Vault App
⚔️ Friday Night Raid
🗓️ When
Friday, 8:00 PM
👥 Capacity
24 max
✅ Confirmed ❓ Maybe ⬜ No response ❌ Declined
3/3 — Team 1
Tank — ✅ Kaelen
Healer — ✅ Nyra
DPS — ❓ Dax
3/3 — Team 2
Tank — ✅ Vex
Healer — ⬜ Mira
DPS — ✅ Soren
RSVPs
✅ Attending: 18 ❓ Maybe: 3 ❌ Declined: 2
Guild Vault event
Posted to your officer channel 2 minutes after the event starts
Guild Vault App
🎙 Voice Attendance Scan Complete — Friday Night Raid
Scanned 2 voice channels 2 minutes ago. Present members are marked attended; members who RSVP'd yes/maybe but were not in voice are marked absent.
✅ Present (14)
Kaelen, Nyra, Dax, Vex, Mira, Soren…
❌ Absent — had RSVP (2)
Torv, Ashra
Guild Vault attendance report
Posted the moment the council makes the call — the winner is mentioned when their Discord is linked
Guild Vault App
🏆 Loot Awarded — Shadowfang Greatblade
@Kaelen received Shadowfang Greatblade from the Weekly Farm list.
Council reasoning
94% attendance, longest-standing sign-up, no recent award.
Decided by Vex · Loot Council
Slash commands
Every question a member can answer with a slash command is a question an officer never has to answer again.
/setupManagersCreate or connect your entire guild from inside Discord — no website visit required.
/dkp balanceMembersMembers answer their own point questions instead of DMing an officer.
/nudgeManagersOne command replaces ten "you coming Friday?" DMs — it pings only members who have not RSVP'd.
/statusMembersMembers set themselves On Leave with a return date — the roster stays accurate without officer bookkeeping.
/dkp awardManagersAward points on the spot mid-raid — every award lands in the ledger with a reason attached.
/classMembersMembers set their own class — their Discord role updates automatically.
/timersMembersMembers check which timer is live and what comes next — boss spawns, resets, dailies — in their own local time, without pinging an officer.
See the Discord workflow
See the one-page channel routing, the attendance record the voice scan writes for you, the roster picking up Discord identity automatically, events carrying reminder and attendance options, and announcements ready to post.
Where the hours go back
These are the jobs that quietly consume every guild leader's week. Guild Vault does not just organize them — it does them.
Without Guild Vault
Post the event, repost the reminder, DM the stragglers one by one, and hope the pinned message is still accurate.
With Guild Vault
One scheduled event: RSVP embed, automatic reminders at the offsets you chose, and a /nudge for anyone who has not answered.
Without Guild Vault
Screenshot the voice channel mid-pull, tally names into a spreadsheet later, argue about who was actually there.
With Guild Vault
The bot scans your voice channels two minutes in, records attendance, and posts the present/absent summary to your officers.
Without Guild Vault
An officer looks up the same balance for the same member for the third time this week.
With Guild Vault
Members run /dkp balance, history, and shop themselves. Loot awards post publicly with the reasoning attached.
Without Guild Vault
Edit the pinned raid post, fix the role list, re-copy the lineup, re-announce the change, repeat after every adjustment.
With Guild Vault
Embeds, lineups, brackets, announcements, and class roles update themselves when the plan changes on the web.
From invite to autopilot
You do not need a migration project or a wiki to switch. Most guilds connect the bot, route their channels, and run their first automated event inside the free trial's first week.
Invite the Guild Vault bot, or start entirely from Discord: run /setup in your server and follow the private link to create or connect your guild with the server already linked.
Point events, announcements, loot, tournaments, and officer alerts at the channels you already use, and pick which voice channels count for attendance. Five minutes, one settings page.
Create your first event on the web. The bot posts the embed, runs the reminders, scans attendance, applies DKP rewards, and reports to your officers — every week, without being asked.
Workflow depth
Guild Vault is organized around the jobs officers repeat every week, from getting members to show up on time to turning post-event records into useful guild history.
Found the bot before the website? Run /setup in your server and follow the private link — your guild is created with the server already connected, and the wizard finishes the channel routing.
Schedule once on the web. The bot posts the RSVP embed, keeps it updated as teams and times change, fires reminders at your chosen offsets, and lets managers /nudge anyone who has not answered.
Two minutes into the event, the bot scans your configured voice channels and records who is actually there — then posts a present/absent summary to your officer channel. /rescan re-runs it on demand.
Connected members bring their Discord avatar and username to the roster automatically. Founders can hand-pick people from the server member list, and each one is claimed as they link their account.
Members check /dkp balance, history, shop, and leaderboard themselves. Loot council awards post to your loot channel with the winner mentioned, and auction outcomes arrive by private DM.
Self-role menus work without a linked account, class roles are created and assigned as members pick their class, and new arrivals get a welcome flow with starter roles while officer alerts keep leadership informed.
Program recurring timers for anything on a clock — boss spawns, resets, sieges, daily events — and the bot posts an alert embed before each occurrence, @-mentioning a ping role members grant themselves from a self-role menu. Timers landing at the same moment group into one clean alert.
Announcements publish with role mentions and stay edited in place. Tournament brackets update live as results come in. Official game updates relay into the channel you choose.
Permissions, billing, and guild settings live in the web app behind your rank system — the bot automates the busywork without handing sensitive controls to whoever is online in Discord.
Questions
No. Core roster, event, DKP, performance, and recruitment tools work on the website. Discord automation is optional — but it is where most guilds see the biggest time savings.
You pick which voice channels count. Two minutes after an event starts, the bot records which linked members are present, marks absentees who RSVP'd yes, and posts a summary to your officer channel. Managers can /rescan at any time.
Yes. Add the bot to your server and run /setup — you get a private link that creates or connects your Guild Vault guild with the server already linked, then the setup wizard walks you through channel routing.
No, deliberately. Discord roles never auto-populate your roster. Members join through invites, applications, or a founder-curated import where you hand-pick people from the server list — so your roster stays a real roster.
Yes. Self-role menus work for Discord server members even if they have not linked a Guild Vault account.
The bot is part of Guild Vault Premium, and every new guild's 14-day free trial includes full bot access — so you can see the automation running in your own server before paying anything.
See the full Discord bot command reference for every member and manager slash command.
No. Guild Vault is an independent software product that integrates with Discord for guild coordination workflows.
Start a 14-day trial and see how much guild work Guild Vault can centralize or automate for your community.