Custom ranks
Define your rank hierarchy and control what each role can manage inside the guild.
Roster management
Guild roster management software for MMO teams
A real guild roster is more than a list of names. Leaders need ranks, permissions, classes, character aliases, Discord identity, applications, leave status, and progression context.
Guild Vault keeps roster data usable for scheduling, attendance, OCR stat matching, recruitment, Discord automation, and officer decisions.
Built to reduce officer admin
Guild Vault focuses on the repetitive work guild leaders do every week: scheduling, attendance, roster upkeep, loot records, applications, Discord posts, and follow-up reporting.
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Who It Is For
- Guilds with active members, recruits, alts, probation windows, and rank-based permissions.
- Officers who need clean member data for events, DKP, performance, and Discord workflows.
- Communities that have outgrown a spreadsheet roster or pinned Discord member list.
What It Automates
- Connected Discord accounts can populate roster avatars and usernames.
- Registered character names help match scoreboard rows to the right member.
- Probation timers make recruit status visible without officer math.
- Application approvals can add members to the roster from the same workflow.
- Class and rank data can support event planning and permission checks.
What It Replaces
member spreadsheetsalt name docsDiscord nickname trackingmanual recruit timersseparate permission notes
Workflow depth
Built around real guild work
Guild Vault is organized around the jobs officers repeat every week, from getting members to show up on time to turning post-event records into useful guild history.
Class and character tracking
Use custom classes, class icons, primary and secondary classes, and multiple character names per member.
Recruitment connection
Applications move from candidate review into roster membership without losing context.
Operational member data
Roster data is not isolated. It feeds attendance, DKP, performance, OCR matching, and Discord recognition.
Questions
Common questions
Can members be in multiple guilds?
Yes. One account can belong to multiple guilds and switch between them from the dashboard.
Can I customize classes and ranks?
Yes. Guild Vault lets each guild customize ranks, permissions, classes, icons, and colors.
Can Guild Vault track character aliases?
Yes. Members can register character names so OCR imports and officer workflows can match in-game names to roster members.
Run the guild, not the spreadsheet.
Start a 14-day trial and see how much officer work Guild Vault can centralize or automate for your community.