Custom questions
Ask what your guild actually needs to know: schedule, class, experience, character names, goals, or raid availability.
Guild recruitment
Guild application forms connected to your roster
Recruitment breaks down when applications arrive through DMs, Discord threads, spreadsheets, and screenshots. Guild Vault gives guild leaders a structured application workflow.
Collect answers, review candidates, approve recruits, and move them into the roster without losing the context officers need.
Built to reduce officer admin
Guild Vault focuses on the repetitive work guild leaders do every week: scheduling, attendance, roster upkeep, loot records, applications, Discord posts, and follow-up reporting.
guild application formguild recruitment formMMO guild application tool
Who It Is For
- Guilds that review applicants before letting them join.
- Officers who need consistent answers from every candidate.
- Communities that want public invite links without giving instant roster access to everyone.
What It Automates
- Invite links can route applicants into a custom application form.
- Questions can be tailored to your guild, game, roles, schedule, and expectations.
- Applications stay organized for manager review instead of disappearing in Discord DMs.
- New submissions can notify a designated Discord officer-alerts channel for fast review.
- Approvals can add recruits to the guild roster.
- Roster probation tools can continue the onboarding process after approval.
What It Replaces
Discord application DMsGoogle Formsmanual copy-paste reviewslost applicant messagesprivate officer spreadsheets
Workflow depth
Built around real guild work
Guild Vault is organized around the jobs officers repeat every week, from getting members to show up on time to turning post-event records into useful guild history.
Profile-aware applications
Prefill useful member profile details such as timezone, playstyle, and availability while letting applicants adjust them for this guild.
Application mode invites
Create invite links that send candidates through a review process instead of instant join.
Discord officer alerts
Route new applications to a designated officer channel so reviewers can see submissions and act without chasing DMs.
Manager review
Keep applicant answers visible to the people who can approve or decline recruits.
Roster onboarding
Approved applicants become roster members, making recruitment part of guild operations instead of a detached form.
Questions
Common questions
Can Guild Vault do direct invites too?
Yes. Invite links can be direct join or application mode depending on how your guild recruits.
Can I customize the application questions?
Yes. Guild Vault supports custom application questions and profile-aware fields so each guild can screen for the information it actually needs.
Can officers be notified in Discord when someone applies?
Yes. Route application alerts to a designated Discord officer channel so reviewers can see new submissions without monitoring DMs.
Do applicants need to pay?
No. Members and applicants can create free accounts. The guild subscription is paid by the guild owner.
Ready for your guild
Run the guild, not the spreadsheet.
Start a 14-day trial and see how much guild work Guild Vault can centralize or automate for your community.