Custom questions
Ask what your guild actually needs to know: schedule, class, experience, character names, goals, or raid availability.
Guild recruitment
Guild application forms connected to your roster
Recruitment breaks down when applications arrive through DMs, Discord threads, spreadsheets, and screenshots. Guild Vault gives guild leaders a structured application workflow.
Collect answers, review candidates, approve recruits, and move them into the roster without losing the context officers need.
Built to reduce officer admin
Guild Vault focuses on the repetitive work guild leaders do every week: scheduling, attendance, roster upkeep, loot records, applications, Discord posts, and follow-up reporting.
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Who It Is For
- Guilds that review applicants before letting them join.
- Officers who need consistent answers from every candidate.
- Communities that want public invite links without giving instant roster access to everyone.
What It Automates
- Invite links can route applicants into a custom application form.
- Questions can be tailored to your guild, game, roles, schedule, and expectations.
- Applications stay organized for manager review instead of disappearing in Discord DMs.
- Approvals can add recruits to the guild roster.
- Roster probation tools can continue the onboarding process after approval.
What It Replaces
Discord application DMsGoogle Formsmanual copy-paste reviewslost applicant messagesprivate officer spreadsheets
Workflow depth
Built around real guild work
Guild Vault is organized around the jobs officers repeat every week, from getting members to show up on time to turning post-event records into useful guild history.
Application mode invites
Create invite links that send candidates through a review process instead of instant join.
Manager review
Keep applicant answers visible to the people who can approve or decline recruits.
Roster onboarding
Approved applicants become roster members, making recruitment part of guild operations instead of a detached form.
Questions
Common questions
Can Guild Vault do direct invites too?
Yes. Invite links can be direct join or application mode depending on how your guild recruits.
Can I customize the application questions?
Yes. Guild Vault supports custom application questions so each guild can screen for the right information.
Do applicants need to pay?
No. Members and applicants can create free accounts. The guild subscription is paid by the guild owner.
Run the guild, not the spreadsheet.
Start a 14-day trial and see how much officer work Guild Vault can centralize or automate for your community.